Senior HR Coordinator jobs in Islamabad

As per our Safeguarding Policy we will be checking your valid CNIC, and proof of holding the required qualifications and Experience at the time of test/interviews.

All applicants must submit self-declaration (attachment available with JD) of previous criminal conviction as part of the application process.

JOB DESCRIPTION

Job Title:                                              Senior HR Coordinator

Department:                                        Systems

Reporting to:                                      General Systems Manager                                                                                             

Job Status:                                          Regular

Prepared by:                                        General Systems Manager

Date Written:                                       September 23 2019

Approved by:                                       Country Director

Job Summary: 

The Senior Human Resources Coordinator is responsible for providing support for the HR function across country wide program. He/she will ensure efficient and high quality staff recruitment, contracts management, orientation, learning and development, performance management, compensation and benefits, policy and labor law compliance, employee engagement and staff care.

Duties and Responsibilities:

1.     Prepare an annual Human Resource plan in conjunction with relevant staff, ensure the balance of interview panel and fair recruitment.

2.     Provide support to managers in preparation of job descriptions

3.     Coordinate with insurance companies for  employee’s health and life insurance

4.     Facilitate HQ in conducting salary reviews and make suggestions for revision of current salary scales, terms and conditions of employment in light of best practice, Concern policies, comparable development sector scales and national laws.

5.     Issue payroll memo

6.     Listen and manage & resolve amicably;  individual and collective grievances

7.     Monitor the implementation of Performance Development Review system, ensuring that it operates equitably and consistently across the organization.

8.     Prepare HR Budget as per the requirement of head office and review cash forecast

9.     Provide support, guidance and trainings as required to Concern & implementing partner’s staff in order to develop and improve their systems as part of their Organisation Development.

10.  Recruitment and Selection Cycle and Safeguarding Procedures

11.  Provide support to Program team for hiring of consultants

12.  Organizational development

13.  Be the champion of employee relations in the organization

Relationship:

Internal:  Finance, Logistics & Administration, Programme and Support staff

External: Health and Life insurance Companies, Printers, Training Institutes, Translators and Advertising agencies.

Required Experience, Skills and Qualifications:

Qualification:

Master in Business Administration or MPA; with Human Resource specialization desired

Experience:

At least 7 years of experience of Human Resource function; with at least 4- 5 years as department lead.

Previous experience of working in the humanitarian organization will be preferred.

Experience in design and delivery of capacity building programs using multiple delivery methods that support key organizational initiatives.

Skills:

Building personal confidence, skills and knowledge to take immediate action through local safeguarding procedures. This should include the ability to escalate concerns if action is not taken.

Excellent interpersonal and coaching/ capacity building skills.

Excellent oral and written communication skills.

Excellent computer skills

Ability to work calmly and efficiently under pressure to meet tight deadlines

Knowledge:

Know what constitutes a child or adult at risk and need for a safeguarding intervention.

Knowledge in employment law, compensation, organizational planning, organization development, employee relations, safety, and training and development.

Have knowledge and understanding of the humanitarian sector particularly in partnership mode, including how INGOs operate in the global, regional and local context.

Attributes:

Demonstrated ability to lead and develop Human Resource staff members.

Demonstrated ability to interact with other people effectively and diplomatically

Commitment to maintaining confidentiality

Recognise how own beliefs, experience and attitudes might influence involvement in safeguarding.

Ability to work within deadlines

Motivational leadership / team-building capacity

Ability to negotiate and assist in the resolution of disputes/conflict

Special Requirements:

In case of emergency, assist other Systems staff by taking over some administrative responsibilities.

Willing to travel in remote areas

Thorough understanding of and commitment to adhere to Concern’s safeguarding commitments that include but not limited to:

– Willingness to listen to children and adults at risk, families and carers and to act on issues and concerns

– Recognise how own beliefs, experience and attitudes might influence involvement in safeguarding

Ability to recognise possible signs of child and adult abuse, harm and neglect as this relates to their role

– Ability to seek appropriate advice and report concerns, and feel confident that they have been understood.

Problem Solving/Work Environment:

Routine work; but may require creative solutions and suggest ways of improving HR systems

Work environment is stable, but may be required to solve problems/issues of employees

Authority:

As per approved authority matrix

Accountability:

As per the above mentioned standards

Special Circumstances:

Provide support in the HR & administration in case of any emergency

Safeguarding at Organization: Code of Conduct and its Associated Policies

Organization has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Organization staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Organization’s core values and mission. Any candidate offered a job with Organization Worldwide will be expected to sign the Organization Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Organization Code of Conduct, candidates acknowledge that they have understood the content of both the Organization Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Organization is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Organization is subject to a range of vetting checks, including criminal background checking.

Counter Terrorism Policy

‘Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

‘Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists.’

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