As per our Safeguarding Policy we will be checking your valid CNIC, and proof of holding the required qualifications and Experience at the time of test/interviews.
All applicants must submit self-declaration (attachment available with JD) of previous criminal conviction as part of the application process.
Job Title: Senior HR Coordinator
Reporting to: General Systems Manager
Job Status: Regular
Prepared by: General Systems Manager
Date Written: September 23 2019
Approved by: Country Director
The Senior Human Resources Coordinator is responsible for providing support for the HR function across country wide program. He/she will ensure efficient and high quality staff recruitment, contracts management, orientation, learning and development, performance management, compensation and benefits, policy and labor law compliance, employee engagement and staff care.
Duties and Responsibilities:
1. Prepare an annual Human Resource plan in conjunction with relevant staff, ensure the balance of interview panel and fair recruitment.
2. Provide support to managers in preparation of job descriptions
3. Coordinate with insurance companies for employee’s health and life insurance
4. Facilitate HQ in conducting salary reviews and make suggestions for revision of current salary scales, terms and conditions of employment in light of best practice, Concern policies, comparable development sector scales and national laws.
5. Issue payroll memo
6. Listen and manage & resolve amicably; individual and collective grievances
7. Monitor the implementation of Performance Development Review system, ensuring that it operates equitably and consistently across the organization.
8. Prepare HR Budget as per the requirement of head office and review cash forecast
9. Provide support, guidance and trainings as required to Concern & implementing partner’s staff in order to develop and improve their systems as part of their Organisation Development.
10. Recruitment and Selection Cycle and Safeguarding Procedures
11. Provide support to Program team for hiring of consultants
12. Organizational development
13. Be the champion of employee relations in the organization
Internal: Finance, Logistics & Administration, Programme and Support staff
External: Health and Life insurance Companies, Printers, Training Institutes, Translators and Advertising agencies.
Required Experience, Skills and Qualifications:
Master in Business Administration or MPA; with Human Resource specialization desired
At least 7 years of experience of Human Resource function; with at least 4- 5 years as department lead.
Previous experience of working in the humanitarian organization will be preferred.
Experience in design and delivery of capacity building programs using multiple delivery methods that support key organizational initiatives.
Building personal confidence, skills and knowledge to take immediate action through local safeguarding procedures. This should include the ability to escalate concerns if action is not taken.
Excellent interpersonal and coaching/ capacity building skills.
Excellent oral and written communication skills.
Excellent computer skills
Ability to work calmly and efficiently under pressure to meet tight deadlines
Know what constitutes a child or adult at risk and need for a safeguarding intervention.
Knowledge in employment law, compensation, organizational planning, organization development, employee relations, safety, and training and development.
Have knowledge and understanding of the humanitarian sector particularly in partnership mode, including how INGOs operate in the global, regional and local context.
Demonstrated ability to lead and develop Human Resource staff members.
Demonstrated ability to interact with other people effectively and diplomatically
Commitment to maintaining confidentiality
Recognise how own beliefs, experience and attitudes might influence involvement in safeguarding.
Ability to work within deadlines
Motivational leadership / team-building capacity
Ability to negotiate and assist in the resolution of disputes/conflict
In case of emergency, assist other Systems staff by taking over some administrative responsibilities.
Willing to travel in remote areas
Thorough understanding of and commitment to adhere to Concern’s safeguarding commitments that include but not limited to:
– Willingness to listen to children and adults at risk, families and carers and to act on issues and concerns
– Recognise how own beliefs, experience and attitudes might influence involvement in safeguarding
Ability to recognise possible signs of child and adult abuse, harm and neglect as this relates to their role
– Ability to seek appropriate advice and report concerns, and feel confident that they have been understood.
Problem Solving/Work Environment:
Routine work; but may require creative solutions and suggest ways of improving HR systems
Work environment is stable, but may be required to solve problems/issues of employees
As per approved authority matrix
As per the above mentioned standards
Provide support in the HR & administration in case of any emergency
Safeguarding at Organization: Code of Conduct and its Associated Policies
Organization has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Organization staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Organization’s core values and mission. Any candidate offered a job with Organization Worldwide will be expected to sign the Organization Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Organization Code of Conduct, candidates acknowledge that they have understood the content of both the Organization Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Organization is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Organization is subject to a range of vetting checks, including criminal background checking.
Counter Terrorism Policy
‘Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).
‘Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists.’